EVENTTECH is the one-stop, cost-effective solution for every type of school and district event. We provide the crew, equipment, and expertise to deliver a professional, stress-free experience removing the need to hire multiple vendors.

From small galas to full-scale festivals, EVENTTECH is livestream ready, fully insured for K–12 districts, and backed by a professional crew and a guaranteed inventory of rental equipment.

The Challenge for Districts:

• Multiple schools, each hiring different vendors.

• Inconsistent service and variable quality.

• Rising costs for one-off events.

EFFICIENT & SCALABLE
from classrooms to stadiums, we scale to fit the event

DISTRICT-WIDE COVERAGE
consistent, reliable support across multiple schools and departments

PREDICTABLE COST SAVINGS
we bundle services into one efficient provider from one-off quotes to a fixed annual contract

The EVENTTECH Solution

EVENTS WE COVER

• Graduation & Commencement

• Campus Symposiums

• Proms & School Dances

• Karaoke Nights & Talent Shows

• Concerts & Music Festivals

• PTA/PTSA Fundraisers

• School Board & District Meetings

• Theater Performances

• Outdoor Movie Screenings

If you can dream it, we'll take care of the rest.

ANNUAL CONTRACT BENEFITS

When districts partner with EVENTTECH on an annual contract, they get more than just reliable event support, they get peace of mind and predictable costs. Here’s what an annual agreement delivers:

• Consistent, Professional Coverage – Every event on your calendar is staffed and equipped, no scrambling for AV/entertainment vendors or availability.

• Guaranteed Availability – Your district’s events are locked into our calendar first, ensuring priority scheduling during busy seasons like graduations and proms.

• Budget Stability – One fixed annual rate covers all your productions, protecting you from last-minute price spikes or seasonal demand surges.

• Cost Savings – Annual contracts are discounted compared to booking each event individually.

• Equipment Readiness – Guaranteed access to our rental inventory with no risk of shortages during peak dates.

• Tailored Planning – We meet with your team to map the year’s events in advance, ensuring the right scale of support for each.

• Simplified Billing – One contract, one invoice cycle, one point of contact for every event.

YEAR 1

• Every event quoted individually.

• District gets to see real costs and results.

YEAR 2 & Beyond

• We set a flat annual budget line based on Year 1 actuals.

• Covers all expected school and district events.

• Locks in additional savings and protects against rising costs.

Example

• Year 1: Total event support across district = $42,000

• Year 2: Annual contract locked at $40,000

• District saves ~5% while guaranteeing professional coverage for every event.

GET STARTED!

Contact us today to begin discussing how EVENTTECH can work for your district!

email: eventtech@IMPAVL.com

or call: +1 (914) 586-3361 and mention EVENTTECH!

Frequently Asked Questions

Q: My school already has a media team that does our livestreams. Can you work with them?
A: We only quote you for what you can’t handle internally, and we are committed to working with your existing team, not replacing them.

Q: What if our school doesn’t have a technical director or staff trained on our systems for in-school concerts or assemblies?
A: EVENTTECH can fill that gap with professional crew so your investments in sound, lighting, and video equipment don’t go unused. Or take a look at our GOTTS program to bring in professional-level training for staff and students!

Q: Can each campus be billed individually?
A: Yes, every school can be billed individually per event. Each school can also have an annual contract, though savings are applied by number of organization events per year.